Executive Assistant

Part-Time Executive Assistant to the Founders Remote | Part-Time | 20–30 Hours per Month

About the Company

We are a growing consumer-products startup focused on scaling our business and expanding our market presence. As we continue to grow and navigate an exciting stage of business development and fundraising, we are looking for a highly organized and proactive Executive Assistant to provide administrative support to our two founders.

About the Role

We are seeking an experienced Part-Time Executive Assistant to support two founders with their day-to-day administrative needs, including calendar management, inbox organization, travel coordination, and meeting follow-ups.

The ideal candidate has previous experience supporting founders, CEOs, or senior executives, preferably within a US-based consumer-products startup or another fast-growing business.

This position currently requires 20–30 hours per month, with the potential for additional hours as the company's needs evolve.

Key Responsibilities

Calendar & Meeting Management

• Manage and coordinate calendars for two founders, ensuring meetings and appointments are scheduled efficiently.
• Arrange internal and external meetings across different time zones.
• Handle scheduling conflicts, meeting invitations, and calendar updates.
• Prepare concise meeting summaries, document key action items, and track follow-ups.

Email & Inbox Management

• Organize and maintain the founders' email inboxes.
• Review, prioritize, and flag important emails requiring immediate attention.
• Draft and coordinate email responses as needed.
• Track important communications and ensure timely follow-ups.

Travel Coordination

• Research, book, and coordinate domestic and international travel arrangements.
• Arrange flights, accommodations, transportation, and other travel logistics.
• Prepare clear, comprehensive travel itineraries and concise travel summaries.
• Manage travel changes and adjustments when necessary.

Executive & Administrative Support

• Provide day-to-day administrative assistance to both founders.
• Help organize priorities, deadlines, and important appointments.
• Maintain accurate records of meeting notes, schedules, and action items.
• Support other executive administrative tasks as business needs evolve.

• 3+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting founders, CEOs, or senior executives.
• Demonstrated experience managing executive calendars, inboxes, travel arrangements, and meeting coordination.
• Experience working in a fast-paced startup or growing business environment.
• Excellent written and verbal English communication skills.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Meet, or comparable productivity tools.
• Ability to work independently in a remote environment.

• Previous experience supporting founders at a US-based consumer-products, DTC, e-commerce, or CPG startup.
• Experience supporting multiple executives simultaneously.
• Familiarity with startup scaling, fundraising activities, or investor-related scheduling and communications.
• Experience working with US-based teams and coordinating across time zones.
• Previous experience in a fractional or part-time Executive Assistant position.

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