Wholesale Coordinator

Role Overview The Wholesale Coordinator is the wholesale team's go-to for execution — keeping our platforms current, following up with retailers, pulling weekly reports, and supporting trade shows. This role works closely with our sales and operations teams so our sales leaders can focus on building relationships and growing the business. It's a hands-on, detail-oriented role ideal for someone who loves closing loops and keeping everything moving without being asked twice. 02 Platform Management Load new SKUs, images, copy, and pricing into Faire, MarketTime, and NuOrder for each product launch and season, and keep catalogs and promotions current Set up new items and vendor records in national retailers' systems Keep HubSpot records and invoice matching up to date 03 Communication & Retailer Follow-Up Work by email with retailers' buying and merchandising coordinators — send images and product information, answer item and pricing requests, confirm POs and tracking, and follow open items through to close Support the sales leaders who own buyer relationships, route incoming purchase orders and retailer emails to the right person Send a daily status update to the team • • • • • • L'A V A N T C O L L E C T I V E • B R I E F 1 04 Orders & Reporting Support key-account orders alongside the operations team by confirming POs, checking stock, and flagging issues Pull and format weekly sales and inventory reports from retailer portals Prepare the Monday weekly sales reports 05 Trade Shows & Admin Manage timelines, bookings, shipments, checklists, and platform updates for winter and summer markets Reconcile receipts, order office supplies, and ship samples and testers as needed 06 Qualifications 2+ years as a coordinator, administrative or virtual assistant — ideally in wholesale, CPG, or retail operations Closes loops without reminders: tracks every hand-off and reports status before being asked Clear, friendly written English — will be writing to retail buyers and sales reps Strong Google Sheets skills (filters, pivot tables, lookups) and a quick learner on new platforms Careful attention to detail with SKUs, UPCs, POs, and pricing Available for at least 4 hours of overlap with Pacific time (e.g., 7–11am PT) 07 Nice to Have Experience with Faire, MarketTime, NuOrder, HubSpot, ShipHero, or EDI/retailer portals (Nordstrom, Bloomingdale's, URBN) Trade show or event logistics experience 08 Tools Faire, MarketTime, NuOrder, GXS, HubSpot, retailer portals, Gmail, Google Sheets, Slack, and Asana

2+ years as a coordinator, administrative or virtual assistant ideally in wholesale, CPG, or retail operations, with clear written English, strong Google Sheets skills including filters pivot tables and lookups, careful attention to detail with SKUs UPCs POs and pricing, and ability to close loops without reminders.

Experience with Faire, MarketTime, NuOrder, HubSpot, ShipHero, or EDI and retailer portals such as Nordstrom, Bloomingdale's, or URBN, and trade show or event logistics experience.

Faire, MarketTime, NuOrder, GXS, HubSpot, retailer portals, Gmail, Google Sheets, Slack, and Asana.