Office Coordinator

Office Coordinator

Remote | Full-Time

About the Role

We’re looking for a highly organized, detail-oriented, and service-minded Office Coordinator to support both the People Operations and Office Management teams.

This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping people, processes, and systems running smoothly.

You’ll support a wide range of business functions, including office operations, recruiting coordination, employee experience, executive administration, and day-to-day administrative needs.

The ideal candidate is proactive, resourceful, highly organized, and comfortable working with senior leadership while handling sensitive and confidential information with discretion.

What You'll Do

Office Management Support

• Partner with the Receptionist on department purchasing, expense tracking, and administrative needs
• Manage access and permissions for company platforms, including routine audits and renewal oversight
• Assist with employee engagement initiatives, including planning, coordination, and communication
• Support company legal and administrative processes
• Organize and maintain contracts, agreements, and related documentation
• Assist with additional office operations and administrative projects as needed

Recruiting & People Operations Support

• Partner with People Operations and Hiring Managers to understand hiring needs and identify ideal candidate profiles
• Serve as the first reviewer for applications for assigned open roles
• Act as the primary point of contact for candidates throughout the recruiting process
• Coordinate interviews and manage scheduling logistics from the initial phone screen through the offer stage
• Maintain clear, timely, and professional communication with candidates
• Support employee onboarding and offboarding processes
• Assist with People Operations projects and initiatives as needed

Executive Administrative Support

• Own and manage complex, high-volume calendars for the President and CEO
• Coordinate meetings, scheduling, priorities, and logistics across multiple stakeholders
• Help ensure executives are prepared and organized for meetings and commitments
• Handle sensitive and confidential information with professionalism and discretion
• Provide general administrative support to senior leadership as needed

About You

You are someone who:

• Is highly organized with exceptional attention to detail and strong follow-through
• Is comfortable working with senior leaders and handling confidential information
• Communicates clearly and professionally with a wide range of people
• Is collaborative while also being capable of working independently
• Takes ownership and approaches tasks with a proactive, “no task is too small” mindset
• Thrives in a fast-paced environment and can manage multiple priorities without sacrificing quality
• Is resourceful and approaches challenges with a solutions-focused mindset
• Enjoys being the person who keeps things organized, moving, and on track

Requirements

• 1–3 years of experience in a receptionist, administrative, office coordination, or similar role
• Bachelor’s degree preferred
• Demonstrated ability to manage scheduling, logistics, and multiple workflows simultaneously
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Comfortable handling confidential and sensitive information
• Proficiency with both Mac and PC environments
• Experience with Google Workspace/Google Suite and Microsoft Office
• Ability to work independently, prioritize competing responsibilities, and take initiative

What Success Looks Like

In this role, success means keeping the office and administrative processes organized, ensuring candidates and employees have a smooth experience, and providing reliable support to senior leadership.

You’ll be someone the team can depend on to stay ahead of deadlines, communicate proactively, solve problems, and keep day-to-day operations running smoothly.

• 1-3 years of receptionist or administrative office experience with demonstrated ability to manage scheduling, logistics, and multiple simultaneous workflows, plus proficiency in Mac & PC computers.

• Bachelor's degree and experience with Google Suite and Microsoft Office.

• Mac & PC computers, Google Suite, and Microsoft Office.