Accounts Payable (AP) Analyst

About our client Our client is a multi-entity consumer products company operating across two entities: Our client / Hello Cake (NetSuite) and Trigg Laboratories / SWG Labs (Sage 100). The AP Analyst will own full-cycle payables across both entities, working closely with the US-based accounting team.

Position Summary The AP Analyst owns day-to-day accounts payable operations across two AP inboxes and two ERPs — invoice processing, payment run preparation, vendor statement reconciliation, and freight bill processing. The role also provides month-end close support, including accrued purchases preparation and AP subledger-to-GL reconciliation.

Key Responsibilities Accounts Payable • Monitor and manage the AP inboxes (our client's email address and our client's email address): log incoming invoices, route for approval, and respond to vendor inquiries • Process vendor invoices in Bill.com and manage the Bill.com-to-Sage 100 import workflow; enter/import invoices in NetSuite for the Brands entity • Perform Bill.com-to-ERP reconciliations monthly • Perform 3-way match against purchase orders and receipts; flag quantity/price discrepancies and route to Ops for resolution • Build prioritized payment spreadsheets, flag urgent vendors (service-suspension risk, shipment holds), and route for approval per the approval chain • Verify vendor banking details and flag unverified or changed bank account information for fraud- prevention review before any payment release • Process freight invoices (Estes, SAIA, XPO, R+L Carriers and others), matching to shipments and coding to the correct GL accounts and entities • Reconcile vendor statements monthly; research missing invoices, duplicate billings, and credits • Assist with Sage 100 Visual Integrator AP imports and troubleshoot import errors (e.g., missing GL distribution lines) Month-End Close Support • Reconcile the AP subledger to the general ledger for both entities & reconcile ERP against Bill.com; investigate and document variances • Document procedures and contribute to SOP maintenance

Qualifications • Bachelor's degree in Accounting, Finance, or related field • 2–4 years of full-cycle AP experience, preferably supporting US-based companies • Hands-on experience with Sage 100 and/or NetSuite strongly preferred; Bill.com experience a plus • Strong Excel skills (SUMIFS, XLOOKUP/VLOOKUP, pivot tables) • Experience with 3-way matching, freight/logistics invoices, and vendor statement reconciliation • Understanding of payment fraud controls (bank detail verification, positive pay concepts) a plus • Excellent written English; able to communicate professionally with US vendors • Detail-oriented, deadline-driven, comfortable with month-end close cadence

Bachelor's degree in Accounting or Finance with 2–4 years of full-cycle AP experience, strong Excel proficiency (SUMIFS, XLOOKUP, pivot tables), and professional written English for US vendor communication.

Hands-on experience with Sage 100 and/or NetSuite, Bill.com platform knowledge, freight/logistics invoice processing, payment fraud controls, and vendor statement reconciliation expertise.

Bill.com, Sage 100, NetSuite, Excel, email management, and ERP reconciliation workflows.