Inventory & Operations Coordinator

We’re helping our client find an Inventory & Operations Coordinator to complete a Sortly inventory buildout and create an AI-driven ordering system across multiple supplier accounts. In this role, you will design, build, and implement automated inventory and ordering workflows while contributing to a system that can run independently after handoff, ensuring consistent product availability without stockouts.

Responsibilities:

• Master Sortly and complete the buildout — every item, every field, structured for automation
• Train on-site team member on scanning products in when received and out when sold, plus recurring communication checkpoints and a standing needs-list
• Build AI ordering workflows connecting Sortly to each supplier account, with reorder logic based on stock levels, vendor lead times, and sales patterns
• Set up and maintain recurring Amazon orders for office supplies from purchase history
• Create feature profiles for products, build out Fullscript catalog to match, and create promotional material for patient subscription recommendations
• Document every workflow so the system runs without continued off-site support after the engagement

• ● 3+ years of experience in inventory, operations, procurement, or administrative operations
• ● Hands-on automation experience: workflow platforms (Make, Zapier, or n8n), spreadsheet automation (Google Sheets / Apps Script), and AI tooling (Claude or ChatGPT APIs)
• ● Experience with browser automation or AI agents for portal-based tasks
• ● Experience training others on software (remote training)
• ● Strong organizational skills and attention to detail
• ● Comfortable working independently in a remote environment
• ● Strong English communication skills

• ● Experience in healthcare, dental, wellness, supplements, or other product-based businesses
• ● Experience with Sortly specifically (imports, alerts, labels, webhooks/API)
• ● Experience with Fullscript or practitioner supplement platforms
• ● Experience supporting a fast-growing business

• Sortly, Fullscript, Amazon Business, Google Workspace, Google Sheets/Apps Script, Make/Zapier/n8n, Claude or ChatGPT APIs.