Executive Assistant/Partnerships

Executive Assistant to Head of Partnerships

About the Role We are seeking a highly organized and proactive Executive Assistant to support the Head of Partnerships in a fast-paced, high-growth environment. This role serves as the operational backbone of the business development and partnerships function,

Events & Activations

• Coordinate logistics for conferences, networking events, sponsorships, and activations across the US, UK, and Europe.
• Prepare run-of-show documents, speaker bios, attendee materials, and panel study guides.
• Manage vendor coordination and booth logistics for on-site events.
• Support webinar and panel execution activities.

Content & Communications

• Draft LinkedIn posts, webinar promotional content, and outreach messages.
• Conduct market research and package insights into presentations and reports.
• Prepare speaker briefings and panelist materials.

Calendar & Scheduling

• Manage complex calendars across multiple time zones (US, UK, and EU).
• Coordinate meeting agendas, preparation materials, and follow-up notes.
• Maintain HubSpot meeting links and partner booking workflows.

Reporting & Operations

• Generate weekly activity reports using Gmail, Google Calendar, and HubSpot.
• Track partner performance metrics, commissions, and payouts.
• Maintain CRM hygiene and pipeline documentation.

Stakeholder Support

• Manage inbound partner requests and outreach sequences.
• Collaborate with leadership, product, and marketing teams, as well as external partners.
• Prepare briefing documents for key meetings and partnership discussions.

Required Qualifications:

• 2–4 years of experience as an Executive Assistant, Partnerships Coordinator, Business Development Operations professional, or similar role.
• Experience working in startups, high-growth companies, or creator economy environments.
• Excellent written communication skills with the ability to draft professional content with minimal editing.
• Strong organizational skills and a proactive approach to follow-up and execution.
• Experience supporting events from planning through on-site execution.
• Proficiency with HubSpot or comparable CRM platforms.
• Experience using Google Workspace tools.
• Ability to manage competing priorities across multiple time zones.
• Interest in social commerce, the creator economy, or TikTok Shop.

Required Tools & Technology:

• HubSpot (or similar CRM platforms)
• Google Workspace (Gmail, Google Calendar, Google Docs)
• Contract management tools
• Scheduling and meeting management platforms

• 2–4 years of experience in Executive Assistant, Partnerships Operations, or Business Development Operations roles.
• Strong written communication and copywriting abilities.
• Hands-on experience with CRM platforms such as HubSpot.
• Event planning and logistics coordination experience.
• Exceptional organizational and stakeholder management skills.
• Ability to support teams and partners across US, UK, and EU time zones.

• Nice-to-Have Skills:
• Background in TikTok Shop, affiliate marketing, or creator economy businesses.
• Experience supporting agency or platform partnership deals.
• Copywriting and content creation capabilities.
• Familiarity with AI tools and workflow automation.
• Exposure to UK and European markets.
• Experience coordinating webinars, speaking engagements, or panel discussions.

• HubSpot, Google Workspace (Gmail, Google Calendar, Google Docs), and standard contract management and scheduling tools.