Office Coordinator

Role Overview

The Office Coordinator plays a critical support role across People Operations and Office Management, ensuring the smooth execution of day-to-day business functions. This position is ideal for someone highly organized, detail-oriented, and service-driven, with the ability to manage multiple priorities across executive support, recruiting coordination, employee experience, and office operations.

This role is best suited for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping teams, systems, and processes running efficiently.

Key Responsibilities

• Office Management Support
• Partner with reception to support department purchasing and expense tracking
• Manage access and permissions across company platforms, including audits and renewals
• Assist in planning and executing employee engagement initiatives
• Support legal administrative processes, including organizing and maintaining contracts and documentation

Recruiting & People Operations Support

• Partner with People Operations and hiring managers to define candidate profiles
• Review applications and serve as an initial screener for assigned roles
• Act as the primary point of contact for candidates, ensuring a strong candidate experience
• Coordinate interview scheduling and logistics from initial outreach through offer stage
• Support onboarding and offboarding processes for employees
• Assist with additional People Operations initiatives as needed

Executive Administrative Support

• Manage complex, high-volume calendars for senior leadership, including scheduling and prioritization
• Coordinate meetings and ensure alignment across stakeholders
• Handle sensitive and confidential information with a high level of discretion

Qualifications

• 1–3 years of experience in an administrative, receptionist, or office coordination role
• Bachelor’s degree preferred
• Proven ability to manage scheduling, logistics, and multiple workflows simultaneously
• Proficiency in both Mac and PC environments
• Experience with Google Workspace and Microsoft Office

Deal Breakers

• Lack of administrative, receptionist, or office coordination experience
• Inability to manage multiple priorities in a fast-paced environment
• Poor attention to detail or communication skills

Interview Process

• Initial screening interview
• Hiring manager interview
• Practical or scenario-based assessment (calendar management / coordination task)
• Final interview with leadership

• Strong organizational and time management skills with exceptional attention to detail
• Experience managing calendars, scheduling, and administrative workflows
• Ability to multitask effectively in a fast-paced environment
• Strong communication and interpersonal skills
• High level of discretion when handling confidential information

• Experience supporting recruiting coordination or People Operations functions
• Exposure to employee engagement or internal communications initiatives
• Experience supporting senior executives or leadership teams

• Google Workspace (Docs, Sheets, Calendar, Gmail)
• Microsoft Office Suite
• Applicant Tracking Systems (ATS) or scheduling tools (preferred)