Accounts Payable Supervisor

Title: Accounts Payable Supervisor Beauty, Fashion & Wellness

REPORTING STRUCTURE This role reports directly to the AP/AR Manager and directly supervises the AP Specialist(s) on the Accounting Team.

ABOUT THE ROLE

We are a US-based beauty, fashion, and wellness brand seeking a motivated and detail driven Accounts Payable Supervisor to own full-cycle AP operations and serve as the go-to resource for all AP-related inquiries across our beauty, wellness, and fashion businesses. You will be part of a collaborative finance and accounting team, working directly with the AP/AR Manager to ensure our payables operations are accurate, efficient, and well-controlled. As the day-to-day leader of the AP function, you will bridge tactical execution and team management—handling complex transactions yourself while coaching and developing the AP Specialists who report to you.

WHAT YOU'LL DO

• Lead, mentor, and develop AP Specialists—fostering a culture of high performance, best practices, and continuous improvement.

• Serve as the primary point of contact for vendor and internal AP inquiries, responding promptly and professionally via email and payment software; escalate complex issues to the AP/AR Manager as needed.

• Process full-cycle AP, including invoice coding, 3-way matching (POs to invoices), and credit card transaction review.

• Implement and enforce AP policies and procedures to ensure vendor compliance and strong internal controls.

• Collaborate cross-functionally with logistics, buying, and other teams to resolve shipping issues and keep payments moving accurately and on time.

• Reconcile vendor statements and proactively resolve discrepancies.

• Manage and delegate tasks within the AP email inbox effectively.

• Maintain accurate W-9 records for 1099 filings; complete credit applications, vendor forms, and resale certificates as needed.

• Support month-end close, including rent and utility payments.

• Develop a deep understanding of the inventory procurement process across product categories.

• Identify opportunities to improve AP workflows and bring recommendations to the AP/AR Manager.

WHAT YOU BRING

• Bachelor's degree in Accounting or Business Administration and 5+ years of high-volume AP experience, including a proven track record in a supervisory or leadership role.

• Hands-on 3-way match experience and exceptional attention to detail.

• Strong knowledge of departmental and multi-channel coding—experience in retail, ecommerce, or media a plus.

• Proficiency in Excel and the Microsoft Office suite.

• Excellent written and verbal communication skills with the ability to build rapport and collaborate across all levels of the organization.

• Ability to thrive independently and as part of a team in a fast-paced, high-volume environment, with a consistent focus on accuracy and timeliness.

• Strong organizational and time management skills and a solutions-first mindset.

• A professional, warm demeanor when working with employees and vendors alike.

• Proficiency in NetSuite, Stampli, and Emburse required.

• 5 + years of high - volume AP experience
• Proficiency in Netsuite, Stampli, and Emburse
• Proficiency in Excel and Microsoft Office Suite

• Experience with ecommerce, retail, beauty, CPG, etc.

• Netsuite, Stampli, Emburse