Notion x ClickUp Migrator / Notion Systems Architect

Job Title: Notion x ClickUp Migrator / Notion Systems Architect Job Type: Project-based / Part-time (30 hours)/ Remote Work Hours: PST

Job Overview: We're helping our client find a Notion Migration Specialist to lead a full migration from ClickUp to Notion.

This is not a redesign project. The Notion system is already architected and documented, your role is to audit the current ClickUp setup, determine what should migrate, and execute a clean, structured transition without losing workflow context.

The goal: deliver a fully functional, reliable system the team can actually use.

Responsibilities: Audit & Planning

• Map the full ClickUp workspace (workflows, fields, automations, permissions, dependencies)
• Review the existing Notion system and define a clear migration strategy
• Identify what migrates, what gets adapted, and what should be archived

Migration Execution

• Run a pilot migration for one workflow (test mapping, permissions, rollback)
• Migrate projects, tasks, databases, fields, and relationships in phases
• Recreate automations and workflows within Notion constraints

System Integrity & Optimization

• Identify ClickUp features that don't translate cleanly and propose workarounds
• Validate data integrity (fields, links, permissions, dependencies)
• Clean up inconsistencies and ensure usability

Handoff & Launch

• Set up permissions and ownership structure in Notion
• Create training materials (Looms, quick-start guides, role-based usage)
• Execute full cutover, including rollback planning and post-launch fixes